DNA's purchase order module interfaces with the inventory, job cost, accounts payable and general ledger modules.

The module supports inventory, non-inventory and value added purchases. For value added purchase orders, product is removed from inventory when the PO is created at the laid down cost, and returned to inventory with the added cost - eg machining a part to customer specifications. The product may be returned to inventory as the same item, or as a different item.

PO's may be printed, faxed or e-mailed and line items may contain both your part number and your supplier's part number. They are printed in the currency of the supplier and foreign exchange transactions may be posted at the rate in effect at the time of PO issue or PO receipt. Further adjustments to the rate are made when the payables invoice is posted if it is not being paid from a foreign currency account.

The General Ledger receives a charge to inventory and a credit to an accrued liability account at the time the purchase order is received. When the payables invoice is posted, it is charged to the accrual account and any variance from the raw PO price flows through to either the inventory, cost of sales or work in progress depending on the current location of the product received.

In addition to registers and status reports, there is a late goods report that details overdue PO's that have sales orders committed to them, and a receiving docket report that details what orders may be filled with product just received.

Inquiry functions permit a review of PO's by many sequences, ie by item or supplier, and a drill down option exists to look at the detail of any PO.

Purchase order data may be purged or archived when no longer needed provided the PO has been closed.